For venue teams, booking agencies and contractor bookers
Fill every night without chasing artists.
- Availability requests and reminders go out automatically, so you stop chasing.
- An artist pulls out? Send one call-out to your pool to fill the slot.
- One live roster for every venue, space and event.
Free until 1 May 2027 when you join now. No card required. No lock-in.
Sign up as a venue or booker
Watch a Friday get filled
Sound familiar? Here’s the fix.
Availability
Collecting monthly availability from 30 artists. 30 different formats. Half in DMs.
With Gig Pool: Artists keep one calendar in Gig Pool. You see who’s free beside every open slot.
Last-minute fill-in
An artist just pulled out. Now I’m in six DM chats trying to fill the slot before doors.
With Gig Pool: One call-out to your pool. In Instant mode, the first artist to accept gets the gig.
Roster changes
The roster changed three times this week. Each time I sent out a new spreadsheet. Half the team is still working off an old one.
With Gig Pool: One live roster link. It shows the latest lineup every time someone opens it.
For venue owners, independent bookers and agencies, and contractor bookers.
Four steps from spreadsheet to a confirmed roster.
Build your artist pool
Invite your regular artists, manage their details, rates, and availability in one place.
Send the offer
Click a slot and pick an artist. Choose Save as draft or Send offer now. Nothing reaches an artist until you send.
They accept
Artists confirm or decline in Gig Pool or from their email offer. They don’t need an account to respond.
Roster confirmed
Accepted gigs appear on the roster and can sync to connected calendars.
Find artists who fit the night.
Discover artists by location, genre and sound. Explore profiles, listen to music and check the availability they share before making an offer.
Find someone you like? Add them to your pool.
Keep new discoveries and trusted regulars together. Compare their profiles, music and shared availability, then choose who to book. Invite artists you already work with too.
Build your regular lineup with artists you trust.
Save your weekly set times, generate upcoming roster nights, then choose artists from your pool. Save drafts while planning and send offers when ready.
Arrange a fill-in
Last-minute drop-out? Arrange a fill-in from your artist pool. In Instant mode, the first artist to accept gets the gig. Or choose yourself from the artists who reply. The call-out skips artists who marked that night Blocked, and you can ask them anyway.
Your regular venues. Your one-off events. One roster.
Planning a festival, pop-up or special event? Set its dates, organise its stages or spaces and build the lineup. Send each artist their offer, track confirmations and see event bookings alongside your regular venue bookings.
Pay artists’ super without chasing fund details.
Gather all your artists’ super details for the payment system you use, easily exported with what you need.
| Artist | Super fund | TFN |
|---|---|---|
| DJ Avalanche | AustralianSuper | Provided |
| The Nightshift | Rest Super | Provided |
| Mara Vaughn | Hostplus | – |
Also in Gig Pool
Share the latest roster with your team.
Send your bar manager, door staff or promoter one read-only link for the spaces and nights you choose. It shows the current confirmed lineup every time it opens, keeps rates and contact details private, and stops working when you say. Prefer a file? Download a PDF or a social image.
Keep everyone in the loop.
Coordinate the night in group chat or send artists an email. Gig Pool follows up on offers you send. Guests invited to a group receive the first message by email and can join Gig Pool to continue the conversation.
Built for the way you book.
Venue owners working with bookers. Bookers working for venue owners. Gig Pool supports both. Invite bookers into the venues they manage, with booking or view-only access and controls for artist-rate visibility.
Set the kit once. Every offer carries it.
Save each Space’s decks, backline, PA, stage size and house rules. Every offer includes them, so artists arrive knowing the setup.
See what needs action across every venue and event.
See upcoming bookings, open slots and offers that need attention in Overview. Use one Roster across all venues and events, then narrow it to a venue or a single space when you need the detail.
Artists can send you their dates.
Artists on Gig Pool can send their open dates and set times as an image, a PDF or text for your group chat, even before you join, with a link back to their profile.
Two artists. Their own offers and invoices.
Book a DJ B2B set or pair a DJ with a sax player. Each artist receives their own offer, confirms separately and can invoice their own work.
Invoice venues for your booking services.
Run your own booking business? Create and send invoices for your booking fees, retainers or hourly work, using the arrangement you’ve agreed with each venue.
Free until 1 May 2027 when you join now. Artist profiles, availability and bookings stay free after that. After that, venues pay A$20 a month for each Space. A Venue is the premises you manage. A Space is each bookable area inside it, such as a room, rooftop or stage.