For venue teams, booking agencies and contractor bookers
Every venue’s roster on one dashboard.
- See every venue and event in one place, with what needs action first
- For cancellations, arrange a fill-in using Instant or Booker Picks; no commission
- Works with artists who aren’t on Gig Pool, by email
Free until 1 December 2026. No card required.
Who it’s for
- Venue owners and groups: run one Space or many across your premises, with each Venue’s roster, pool and fill-ins kept clear.
- Booking agencies: manage one roster of artists across every Venue you staff, and invoice each Venue for your booking service. You hold the account and invite each Venue’s own team as bookers or viewers.
- Contractor bookers: book for Venues you don’t own; the dashboard shows every Space you fill, whoever operates it.
A Venue is the free premises container. A Space is each bookable room, stage or area inside it. Each Space runs its own schedule, genres, vibe and technical details, so the right artist lands in the right spot. If you run more than one independently operated premises, create a Venue for each one. Self-service is limited to 25 active Venues and 75 active Spaces; contact support if you need a larger setup.
Your roster, finally in one place
Multi-Venue, multi-Space rostering in one platform. Spaces, events and gig conversations fold into the same view, and every roster syncs to Apple, Google or Outlook.
Arrange a fill-in
Last-minute drop-out? Arrange a fill-in from your artist pool. In Instant mode, the first artist to accept gets the gig. In Booker Picks, you choose from interested artists.
Works with artists who aren’t on Gig Pool
Artists accept or decline gig offers from a signed email link. No signup, password or app download required.
Main Room · Friday
9:00 pm to midnight
A$450 per set · House and disco
The signed link confirms the guest artist without an account or password.
Automated confirmations and follow-ups
You send the offers; Gig Pool chases the availabilities and confirmations, and helps you sort a last-minute cancellation.
Every artist’s super in one file
Gather all your artists’ super details for the payment system you use, easily exported with what you need.
| Artist | Super fund | TFN |
|---|---|---|
| DJ Avalanche | AustralianSuper | Provided |
| The Nightshift | Rest Super | Provided |
| Mara Vaughn | Hostplus | – |
Common roster problems
Availability
Collecting monthly availability from 30 artists. 30 different formats. Half in DMs.
Last-minute fill-in
An artist just pulled out. Now I’m in six DM chats trying to fill the slot before doors.
Version control
Re-issued the roster spreadsheet again. Three updates this week. Half the team won’t see the latest version.
Four steps from spreadsheet to a confirmed roster.
Build your artist pool
Invite your regular artists, manage their details, rates, and availability in one place.
Send the offer
Click a slot, pick an artist, offer the gig.
They accept
Or arrange a fill-in: use Instant, or choose with Booker Picks.
Roster confirmed
Accepted gigs appear on the roster and can sync to connected calendars.
Free during open beta. Artist Free stays free. Venues are free until 1 December 2026, then from A$20 a month per space. A Venue is the premises you manage. A Space is each bookable area inside it, such as a room, rooftop or stage.